Organizing an Evaluation and Feedback Meeting
the beginning of the meeting it is important that you, leaders, warmly welcome each other and that you have a moment of prayer to strengthen your friendship, union and faith.
After the welcome moment, you should See and Evaluate the previous month.
The questions below may help with that:
a) Which actions proposed in the last meeting were accomplished?
b) Which were the achievements obtained?
c) Which problems came up?
d) How are the children and the pregnant women of your community?
In order to help to answer these questions it is important to fill in the FABS sheet. To facilitate this, it is good that each leader comes to the meeting with the fourth part of her/his book already filled in.
After having filled in the FABS sheet, you can talk about the families who you follow, answering the following questions:
a) According to the FABS result, what other problems appear in your community?
b) Which followed families are going through more difficulties?
You can choose the situation of a followed child or of a pregnant woman that needs more attention at the moment. The leader that follows this family can give more details about the difficulties that she/he faces. It is important that the other leaders ask questions to better understand the situation.
For the Evaluation moment it is important to read the Leader’s Guide regarding the pregnant woman or the child, depending on the case chosen to be detailed. If the group is iscussing, for example, the case of a pregnant woman who is in the 5th pregnancy month, then about this phase it should be read in the Leader’s Guide, trying to verify the problems that pregnant woman is facing and to identify their causes. If the group chose, for example, the case of a one year-old child, they should read about this age in the Leaders’ Guide, verifying which of the health care and development opportunities the child has. In this study session it is also important to have the Bible and the Ten Commandments of Peace in the Family at hand, since they can bring the necessary light to help even more that family. The Child’s Pastoral Journal is also a tool that should be used. You will have information about this Journal on page 268 of this Guide.
For the Acting moment, the group can plan the following points:
a) What actions should be continued by the family?
b) What other actions should be introduced to this or to other families?
c) Who else can help?
d) Life Celebration Day;
e) The next meeting: who is going to receive the people, make the prayers, prepare the place, coordinate the meeting, etc.
f) The celebration of the achievements reached by the families. It can be a community moment in the church services or in other meeting moments in the community.
Many facts can be celebrated such as: the birth of a child, a father of a family that has got a job, the water that had the quality improved the sanitation that arrived in the neighbourhood, the new school, etc.
It is important to give value to the capacity of the families of transforming the difficult situations of life in victories and accomplishments.
To end the meeting, the leaders should evaluate what they have learnt, verify what can be improved for the next meeting; and thank God for that union, for the learning, for the strength and everybody for their friendship.
In the Evaluation and Feedback Meetings, the leaders shall find ways to solve some problems that affect several families; it may be necessary to invite the area coordination and the community entities.
"We must consider how to rouse one another to love and good works. We should not stay away from our assembly, as is the custom of some, but encourage one another, and this all the more as you see the day drawing near." Heb 10: 24-25
Suggestion for Task of this Qualification Stage
Prepare an Evaluation and Feedback Meeting.